Testing Exhibitor Signup Email Notifications

Verify Exhibitor Signup Email Notifications and Portal Access

Objective

Test the exhibitor signup flow to confirm that all expected emails are delivered correctly, contain the proper content, and provide the intended access to the exhibitor portal.

Key Steps

1. Use a test email address you can access 0:07

• Use a unique email address that you can log into immediately.

• This ensures you can verify every message that is sent during the signup flow.

• Complete the exhibitor signup test using this email address.

2. Confirm the email verification message is received 0:16

• Check the inbox for the verify your email for security purposes message.

• Open the email and confirm it was delivered successfully.

• Click the verification link to ensure it takes the user directly into the exhibitor portal.

• Verify that the portal opens correctly and allows navigation.

3. Validate the order confirmation email 0:43

• After placing a test order, check for the order confirmation / invoice confirmation email.

• Confirm the email is received in the inbox.

• Verify the email template matches the version that was updated.

• If an invoice attachment is expected, confirm the invoice is actually attached.

4. Verify the welcome email and login details 0:51

• Check for the welcome email after signup/order completion.

• Confirm it includes the exhibitor portal URL.

• Verify the login credentials are present: 

  • Username should be the user’s email address.

  • Password should be a generated password.

• Confirm the email provides access to the exhibitor portal as expected.

5. Review all expected emails from the signup flow 1:10

• Confirm that all expected emails were received during the signup process: 

  • Email verification message

  • Order confirmation / invoice confirmation

  • Welcome email

• Ensure each email is accurate, complete, and functional before considering the test successful.

Cautionary Notes

• Use only a test email address you control so you can verify messages immediately.

• Do not assume an email was sent correctly—open each message and confirm the content.

• If an invoice should be attached, verify the attachment is present and opens correctly.

• Make sure links in the verification and welcome emails direct to the correct exhibitor portal destination.

Tips for Efficiency

• Keep the test inbox open in a separate browser tab while completing signup.

• Use a checklist to track each expected email as it arrives.

• Save screenshots of each email and portal step for troubleshooting or documentation.

• If testing multiple templates, change only one variable at a time to isolate issues.

Link to Loom

https://loom.com/share/37b8a656fd104dc3ac6395dbed001a41